Board Meeting Minutes

Ann Arbor Science Fiction Association

Aug 22, 2008

Great Oak Cohousing

Attendance:

Members Present (Quorum Met):

Joe S (President)
Roxanne K (Treasurer)
Jer L (Secretary)
Jess Z
Erik K
Brendan D

Members Absent:

Tammy C (Vice President)

Meeting called to order at 8:50pm

Meeting minutes were discussed.

Motion to accept July minutes by Joe S. (Brendan D. second)
Passed 5-0-0

Old Business:

GoH reimbursements for certain past GoHs

Tabled forever, never again to be discussed.

Micro(Con)Fusion's status

Due to current circumstances and time constraints, this will not happen this year. Perhaps next.

President's Report - Joe S:

Discussion of mid-summer small con(s), such as ConVersation and MicroFusion

Nothing further to report.

Treasurer's Report - Roxanne K:

$164.02 issued to Tammy C for the picnic

$735.48 issued to Joe S as reimbursement for grant for Stilyagi trip to MARCON

Value of all accounts (except snow fund) is $22,846.06

Value with the snow fun is around $37,800.00

New Business:

Each year, ConFusion budgets $1200 to transfer to AASFA for use to the benefit of Stilyagi. Due to a budgetary surplus and less being spent by AASFA, should this be less or not exist at all.

AASFA still spends considerable money, just on new things
No action suggested.

Discussion of storage locker situation

AASFA is paid out through 3 (or possibly 4) years. This will be revisited when next we are billed.

Discussion of keeping an online accessible archive of all Stilyagi mailing list mail.

As there was nobody present to defend or put forward a motion, this discussion was ended.

Discussion of storing minutes from AASFA Board meetings online on the website

Roxanne K will check to see if Steve K (webmaster) will be willing to add the files to the website if they are forwarded to him.
Erik K will recover the old minutes to whatever degree he is able. Additionally he will strip last names down to last initials.
Jer L (and future secretaries) will email the minutes to the webmaster when the minutes are sent out.
Motion to enact the changes as described above by Erik K (Joe S second)
Passed 5-1-0
Joe S will communicate this to the community via email

The need for a social director and/or membership director was discussed

Motion to name Brendan D as Social Director by Joe S (Erik K second)
Passed 5-0-1

Braille Sci-Fi/Fantasy books for handicapped students.

Roxanne will head this up. She will obtain pricing information by next business meeting so we can decide how best to go about this.

Planning of next meetings

Thursday, 4 Sep at 8PM at Great Oak Cohousing
Thursday, 2 Oct at 7PM at Great Oak Cohousing
Thursday, 6 Nov at 8PM at Great Oak Cohousing
Thursday, 4 Dec at 7PM at Great Oak Cohousing

Tabled Activity/Action Items:

Roxanne K to check with webmaster about uploading meeting minutes.
Erik K to recover old meeting minutes to be placed on the website.
Erik K will strip last names on old minutes down to last initals.
Jer L will email minutes to both board members and webmaster.
Joe S will send an email to the Stilyagi list referencing the storage of meeting minutes online (as well as the open attendance policy of these meetings)
Roxanne K will get pricing information for braille books.

Motion to close by Joe S (Jer L second)

Passed (6-0-0)

Meeting closed at 10:20pm.